Terms of Service

CES Quorum is a free internal tool run by the UAL Creative Entrepreneurs Society, a student society of University of the Arts London. These are the society’s rules for using it, written in plain English rather than as a commercial contract. By signing in, you agree to them.

• Only people invited onto the CES committee directory can sign in.
• Your account is personal. Don’t share your sign-in link or let someone else use your account, and tell an admin if you think someone else has access to it.
• Keep your name, contact email, time zone and call hours accurate so scheduling works for everyone.

• Use it to organise genuine society meetings and events.
• Treat other members’ availability as private working information. Don’t use it to monitor people, and don’t share it outside the committee.
• Don’t copy, scrape or export the member directory for mailing lists or any outside purpose.
• Don’t try to get at data or admin functions your access level isn’t meant to reach.
• Anything you type into a call title, meeting link or note is visible to the people invited — keep it appropriate and free of confidential personal information.

• Connecting a Google or Microsoft calendar is optional. If you connect one, CES Quorum reads your busy/free times so it can suggest slots — never your event details.
• You’re responsible for your own account with that provider and for having permission to connect it (for example, if it’s a work or university account).
• You can disconnect at any time from your profile. Your availability then shows as unknown, and scheduling still works — just less precisely.
• When you book a call, the calendar invitation is sent from your own connected account, so it follows that provider’s terms too.

Society admins may:

• add, edit or remove directory records, including names, contact emails and memberships;
• change access levels and whether someone can schedule calls;
• deactivate accounts when someone leaves the committee;
• remove content that breaks these rules.

Admin changes are recorded in an activity log.

• Suggested times are a best-effort helper based on the calendars connected at that moment. If someone hasn’t connected a calendar, or adds an event afterwards, a slot may turn out not to work.
• You’re still responsible for confirming meetings with the people involved. A suggestion is not a commitment on anyone’s behalf.
• There’s no fee and no guaranteed uptime. Features may change, and the society may pause or withdraw the tool at any time.
• The society isn’t liable for missed meetings, scheduling clashes or other losses arising from using the tool, as far as the law allows.

When you leave the committee your account is deactivated and you lose access. What happens to your data afterwards is set out in the Privacy Policy — in short, it’s deleted after 12 months, and any calendar connection is removed straight away.

Questions about these terms: contact@ualces.com.

These terms are governed by the laws of England and Wales. They sit alongside University of the Arts London and Students’ Union rules that apply to society activity.